Office & Procurement Manager

We are a super close, tight knit team that really loves to have fun and enjoy the process of design. We are super collaborative and enjoy self development and growth as a cornerstone to our company culture. We value autonomy while also looking towards one another for help, assistance, and feedback. Generally speaking, if you are a no-fuss or drama, easy going person who believes in community over competition, we would LOVE to hear from you.

Responsibilities

As our Office + Procurement Manager, we expect you to love organization and data entry. You love being of service to the team and setting the tone in the office to keep the design and business arms running smoothly. You have superb communication and ability to track information. Lastly, we expect everyone on the team to have a can-do attitude and say yes to the things that come up unexpectedly in a small business. One day you might be driving a moving truck and the next you’re grabbing office snacks. You just never know what the day may bring and you are willing to do it with a good attitude. Here are the nuts and bolts:

Office Management:

• Keep snacks and beverages stocked

• Tidy up the office

• Take out trash and recycling when needed

• Clean dishes in the sink/dishwasher

• Put away random samples hanging around

• Stock office supplies

• Take lunch orders & pick up

• Check mail

• Print all transaction receipts and organize them by project or purpose

Procurement:

• Put together proposals based off take offs & specifications

• Create purchase orders and record price changes & shipping

• Attach final quotes to purchase orders for internal record

• Track shipping dates, lead times, and update as needed

• Coordinating deliveries when possible

• Labeling received items by project & room

• Sign up for trade accounts

• Request quotes from vendors

• Receive deliveries

• Exam newly received materials for any damages

• Organize warehouse by project/room

• Coordinate delivery and pick up of goods

Admin:

• Input design hours for invoicing monthly

• Help out with marketing or social media as needed

• Keep group email accounts organized

• Preparing the office for meetings before client arrives; host Clients

Misc.

• Design Assistance as needed:

  • Enter materials in specification software

  • Label and organize samples

  • Personal Assistant to Principal/Owner:

  • Occasionally help Owner with personal tasks when job duties are light

This position is required to be in-office, Full-Time, in Hood River, OR. High School Diploma required at a minimum, Degree in Business Administration considered a plus. Experience is considered in lieu of education.

We ware a welcoming bunch. Anyone who feels like this would be a good fit are encouraged to apply.

Benefits will be discussed at time of interview.

Are you the next person to add to the fam? If so, submit your info and we look forward to chatting! Please submit your resume, cover letter, portfolio, and headshot/social media to hello@strucksured.com.